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Vet Portal Guide

Complete guide for veterinary practices: managing clients, prescribing, clinical notes, dosage calculator, team management, and more.

🏥Setting Up Your PracticeVet Only

  1. Select "Veterinarian" during onboarding.
  2. Enter your practice name (required).
  3. Add optional details: license number, address, phone, email, website.
  4. Choose your subscription tier (Vet Solo, Clinic, or Hospital).
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Your practice profile is visible to connected clients. Keep it accurate so pet owners can find and contact you.

👥Client ManagementVet Only

  1. The Clients tab shows all connected pet owners.
  2. Each client card shows their name, number of animals, and species.
  3. Tap a client to see all their animals connected to your practice.
  4. Tap any animal to view the owner's health records, medications, and documents.
Clients connect to your practice by scanning a QR code (from your printed flyer), receiving an email invitation, or searching for your practice in AniLedger.
Vet client dashboard
Vet client dashboard
Animals list in vet view
Animals list in vet view

📲Client Connection Flyer (QR Code)Vet Only

  1. Navigate to Settings or use the "Print Poster" option.
  2. A printable flyer is generated with your practice name and a unique QR code.
  3. Print and display the flyer in your waiting room, exam rooms, or reception area.
  4. Clients scan the QR code with their phone camera, which opens AniLedger and connects them to your practice.
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This is the easiest way to onboard clients. No emails to exchange, no codes to type — one scan and they're connected.
Printable client connection flyer
Printable client connection flyer
Share or print the flyer
Share or print the flyer

💊Prescribing MedicationsVet Only

  1. From a patient's profile, tap "Prescribe Medication."
  2. Search the 80+ drug database or enter a custom medication name.
  3. The dosage calculator auto-fills based on the animal's weight and species.
  4. Adjust the dose, frequency, and duration as needed.
  5. Add withdrawal period information (especially important for livestock).
  6. Tap "Prescribe" to send the prescription to the owner's AniLedger.
Search drugs by name with species icons
Search drugs by name with species icons
Prescribe form with unit, route, and frequency
Prescribe form with unit, route, and frequency

🧮Dosage CalculatorVet Only

AniLedger includes a built-in dosage calculator with 80+ drugs pre-configured with species-specific dosing guidelines.
  • Weight-based auto-calculation
  • Species-specific dose ranges (dog, cat, horse, cattle, etc.)
  • Multiple route options (oral, IV, IM, SQ, topical)
  • Withdrawal period tracking for food animals
  • Dosage adjustment tools for individual patients
Smart dosage calculator with weight-based recommendation
Smart dosage calculator with weight-based recommendation

📝SOAP NotesVet Only

  1. From a patient's profile, tap "Add Note."
  2. SOAP format is pre-structured with four sections:
    S (Subjective) — Owner's description of the problem. O (Objective) — Your exam findings, vitals, test results. A (Assessment) — Diagnosis or differential diagnoses. P (Plan) — Treatment plan, medications, follow-up.
  3. Fill in each section. You can also add tags and mark the note as urgent.
  4. Tap "Save" — the note is recorded and optionally shared with the pet owner.
SOAP notes filtered by type
SOAP notes filtered by type
Add clinical note form
Add clinical note form

📋Care Protocols & Discharge InstructionsVet Only

  1. Go to the Care Protocol Builder (accessible from patient profiles or the main menu).
  2. Create a reusable care plan: name it, add step-by-step instructions, medications, and follow-up dates.
  3. Apply the protocol to any patient — it auto-populates their care instructions.
  4. Discharge instructions can be sent directly to the owner's AniLedger app.
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Build protocols once, use them many times. Perfect for common procedures like spay/neuter recovery, dental post-op, or vaccination series.

📨Inbox & MessagingVet Only

  1. The Inbox tab shows all client conversations sorted by most recent.
  2. Unread messages show a red badge with the count.
  3. Tap a conversation to open the chat and reply.
  4. To start a new conversation, tap "+ New" in the inbox header.
    Search for any connected animal by name or owner name, then tap to open a chat.
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The emergency banner at the top of every chat reminds you: "Not for emergencies — direct clients to call for urgent care." This protects both your practice and the animal.
Client message inbox
Client message inbox
Vet-owner conversation about treatment
Vet-owner conversation about treatment

👨‍⚕️Team ManagementVet Only

  1. The Team tab shows all staff members in your practice.
  2. Each member has a role: Lead Vet, Associate Vet, Vet Tech, or Receptionist.
  3. Tap a team member to view/edit their profile, change their availability status, or update their credentials.
  4. Set availability status for each team member:
    🟢 Available — On duty and accepting messages. 🟡 Away — Temporarily unavailable (add a custom message like "Back at 2pm"). 🔴 Off Duty — Not on duty today.
  5. To invite a new team member, tap "Invite" and enter their email.
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The practice owner can manage availability for all team members, not just themselves.
Invite staff with role selection
Invite staff with role selection
Staff invite QR code
Staff invite QR code

📊Medication Compliance TrackingVet Only

See which patients are taking their medications as prescribed and which ones might be falling behind. The compliance dashboard shows:
  • Adherence rate per patient
  • Missed doses flagged in red
  • Refill status and timing
  • Last dose logged date

🚨Setting Emergency Contact InfoVet Only

  1. Go to Settings and tap "Emergency Contact."
  2. Enter the after-hours emergency clinic name and phone number.
  3. This information is displayed to pet owners when your practice status is "Off Duty."
After-hours emergency contact form
After-hours emergency contact form
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